IT Purchasing Requisition This is to be used for PCARD purchasing only. If there is a need for products purchased with a PO, please contact helpdesk@tcsg.edu. PCARD Authorization NoticeThe utilization of the PCARD is a secondary option per State of Georgia Purchasing requirements.In general, all purchase requests must be exhausted by utilizing the PO process before requesting a PCARD purchase.Requestor InformationName(Required) First Last Email(Required) Division(Required)Fund SourceIs there a specific fund source this needs to come out of?Type of PurchasePurchase requested(Required)Choose OneConference or Meeting RegistrationService or SubscriptionDomain Name RegistrationPhysical Product or SoftwareSSL CertificateOther,Recurring charge(Required) No Yes Describe other purchase(Required)Does the vendor accept checks?(Required) Vendor Accepts Checks Checks are NOT Accepted Attach statement, screenshot or any other documentation in the Supporting Documents section that show evidence that the vendor will not accept checks/PO for payment.For conference/event registrations, memberships, or recurring subscriptions, please use the (Request for Payment) form.Contact our Accounting department for details on how to process to get a check for the vendor.Recurring ChargeRecurring charge frequency(Required) Weekly/bi-weekly Monthly Annually Other Describe other frequency(Required)Processing TurnIf a rush request is needed, two approving parties (IT and Budget) will be notified upon this form submission.Is this a rush request?(Required) No, normal processing is ok Yes, rush explanation is required Additional requirements are needed for rush requests.Date needed – normal(Required) MM slash DD slash YYYY Please allow up to 3 weeks (minimum) from the time of submission to request, process and pay for the purchase.Date needed – rush(Required) MM slash DD slash YYYY Please explain in additional fields.Rush ReasoningRush reason(Required)Choose a reasonEmergency or unforeseen purchaseMiscommunication or lack of planningRush details(Required)Please describe, in detail, the reason for the rush.Product, Service(s), and Vendor InformationIt is the requestor’s responsibility to ensure all documentation is provided, including submission to the vendor of our tax exempt status. Please contact our Accounting department for tax exemption and any other required documentation.Name of vendor(Required)Name of product(Required)Total cost(Required)Total cost of the product(s), registration(s) or service(s) requested, excluding all taxes. Note that the purchase cannot be made with taxes included.SSL URL Addresse.g. subsomain.tcsg.edu or *.tcsg.edu for wildcardSupporting document(s)(Required) Drop files here or Select files Accepted file types: jpg, png, pdf, jpeg, txt, Max. file size: 2 MB. Please provide a quote, screenshot or other documentation that shows the company, product and cost.Payment ProcessingProcessing options(Required) URL to complete this transaction Webex request to complete this transaction Other method (reply to ticket with info) Website for payment(Required) Information to complete purchasePlease include all relative information to make this purchase, such as account login, registration attendee information, options for selection, etc.EmailThis field is for validation purposes and should be left unchanged.
