Manual

• Office of Adult Education Policy and Procedure Manual (without Appendices)
• Office of Adult Education Policy and Procedure Manual (with Appendices)

Protocols

• Out of State Travel Authority

Forms

• FY25 Grant Closeout Guidelines (NEW!)
• Dependent Care and Transportation Policy
• Child Care Market Rate Calculator
• Dependent Care and Transportation Affidavit
• Dependent Care Waiver

Budget Amendment Policies & Procedures:

• Monthly & Quarterly Financial Procedures (FY26)

Budget Amendment Guidance:

• Monthly & Quarterly Financial Procedures Webinar (FY26)

Budget Amendment Forms:

• Budget Amendment Digital Signature Page (FY26)
• Budget and Project Amendment Form_Revised (FY26)
• Budget Amendment Signature Page for Handwritten Signatures (FY26)
• Administrative Cost Limit Negotiation Form-fillable (FY26)

Budget Amendment Tracking Tools:

• IELCE Line-Item Budget Tracker (FY26)
• General Line-Item Budget Tracker_231-225-State_For Programs (FY26)

Other Forms:

• Funds Requisition Request Form (FY26)
• Mid-Year and End of Year Financial Report (FY26)

Guidance Letters

• OAE Guidance Letter: Adult Education Assessment Waiver (September 22, 2025)  
• OAE Guidance Letter: Temporary Grant Award Notification Waivers (July 24, 2025) 

Guidance Documents

• OAE Guidance: Allowable Uses of Adult Education Grant Funds for Outreach Activities (May 20, 2025)

Memoranda

• OAE Memo 9.9.2024: Inventory Management and Understanding Pilferable Items (September 9, 2024)
• OAE Memo 5.7.2020: State Budget Reduction and Supplanting Frequently Asked Questions (May 7, 2020)
• OAE Memo 4.20.2020: One Stop MOU Guidance (April 20, 2020)

These resources are designed to clearly outline the monitoring process and subgrantee standards established and evaluated by the Office of Adult Education. While OAE will use these standards to evaluate subgrantee compliance during annual monitoring, this tool is also designed as technical assistance for programs to self-assess if they are in compliance with applicable federal and state laws.

Standard measures can and should be utilized like a compliance “checklist” by program administrators. Additionally, the tool incorporates elements and space for evaluators to insert qualitative commendations and constructive feedback for subgrantees. Please contact OAEaccountability@tcsg.edu if you encounter any issues utilizing the tool.

• FY26 Local Program Monitoring Guide
• FY26 Monitoring Tool Template

The Office of Adult Education provides a set of ready-to-use professional development planning and documentation templates and forms for use by local programs. These will help programs deliver high-quality, well-organized professional development that supports the needs and expectations of attendees. By incorporating these forms and templates, local adult education programs can maintain a level of professionalism and consistency across their offerings and establish a robust feedback loop to assess how the programming enhances teaching practices and impacts program staff assignments.

• FY26 LOCAL PD COVERSHEET
• PD Event Evaluation Form
• FY26 PD SIGN-IN SHEET LOCAL
• Sample Event Agenda Multiple Presenters
• Sample Event Agenda Single Presenter

FY26 Documents

Policy

• FY26 TCSG OAE Time & Effort Policies & Procedures
• FY26 Time and Effort FAQs

Guidance

• FY26 Time and Effort Training

Forms

• FY26 Semi-Annual Certification One Employee Multiple Funding Sources One Cost Objective
• FY26 Semi-Annual Certification Form Multiple Employees One Funding Source
• FY26 Time & Effort Work Activity Report

FY25 Documents

• Semi-Annual Certification One Employee Multiple Funding Sources One Cost Objective (FY25)
• Semi-Annual Certification Form Multiple Employees One Funding Source (FY25) – revised
• TCSG OAE Time & Effort Policies & Procedures (FY25)
• Time and Effort Training (FY25)
• Time and Effort FAQs (FY25)
• FY25 Time & Effort Tracking Spreadsheet Sample
• FY25 Time & Effort Planning Worksheet
• FY25 Time & Effort Work Activity Report – revised